Request for Proposal (RFP)

Request for Proposal (RFP):

• when deliverables are not well-defined
• offer suggestions and alternative approaches to meet the project goals
• is the most time-consuming for the vendor
• negotiation is expected

Request for Quotation (RFQ)

Request for Quotation (RFQ):

• when deliverables are commodities for which there are clear specifications
• when price will be the primary determining factor
• may allow for some negotiation of price

Request for Bid (RFB)

Request of Bid (RFB) is:

• Commonly used when deliverables are commodities for which there are clear specifications.
  
  
• Submitted to selected vendors.

What are Procurement Documents?

Procurement Documents are:

• documents submitted to prospective sellers to solicit proposals for work being procured.
• May include the following:
  
  Information for sellers
  Contract statement of work
  Proposal terms and conditions of the contract (legal and business)
  Non-Disclosure Agreement